Responsibilities

• Reception and Switchboard: Greeting customers and employees; answering, prioritizing, and transferring incoming calls
• Fleet Management: Organizing vehicle reservations and parking spaces at headquarters
• Office Supplies Management: Ordering, stocking, and distributing office supplies; ensuring continuous availability
• Mail processing: Franking, mailing, and internal distribution of incoming and outgoing mail, as well as handling courier shipments
• Processing of employee personal orders: Reviewing order requests, forwarding them to the appropriate departments, and tracking them until pickup by employees
• Account assignment and verification of all FM-related invoices; close coordination with accounts payable to ensure accurate and timely posting
• Badge management: Issuance and management of temporary badges, maintaining relevant lists, and monitoring returns

Qualifications and experience

• Completed commercial apprenticeship (e.g., Commercial Clerk EFZ)
• Proficiency in Microsoft Office
• Excellent German and good English skills. Knowledge of French and/or Spanish is a plus
• Friendly demeanor, organizational skills, and discretion
• Ability to work independently and reliably
• Experience with internal communication and customer contact
• Experience organizing small events or internal training sessions
• Proficiency in using telephone systems and mail processing systems
• Strong interpersonal skills and a passion for working with people
• Quick learner and flexible in day-to-day work