Responsibilities

• Manage and maintain personnel data in HR systems (e.g., SAP SuccessFactors, or similar)
• Prepare employment contracts, contract amendments and certificates
• Coordinate offboarding and back-up for onboarding, including systematic recording
• Process new hires and departures in cooperation with payroll, IT, and facility management
• Manage long-term sickness, incl. accident, and sickness reports (with SUNET) and process daily allowance statements ("Taggeldabrechnungen") as well as process any salary and holiday cuts
• Record absences (vacation, illness, maternity leave, paternity leave etc.)
• Monitor, check, and correct working hours in the system and coordinating with the respective department heads
  Assist with local HR projects and processes (e.g., digitization, audits)
• Maintain HR documents and templates in German and English
• Act as a point of contact for employees and managers in administrative HR matters
• Manage the internal HR inbox and forwarding or responding to simple inquiries
• Assist with the creation of HR metrics and reports for local management
• Assist with internal or external audits (e.g., data protection, internal auditing)
• Coordinate training registrations and continuing education agreements
• Support new HR initiatives or change projects at the administrative level
• File personal files and others

Qualifications and experience

• Completed commercial training with further training in HR (e.g., HR assistant with federal certificate is an advantage)
• Initial professional experience in a comparable HR role, ideally in an international environment
• Good knowledge of Swiss labor law and social security
• High level of IT affinity and interest in new media and tools
• Very good experience in SAP (SuccessFactors/or similar HR ERP) and MS Office (Excel)
• Management and maintenance of personnel data in the HR system (e.g. SuccessFactors, Workday)
• Excellent verbal and written German skills and good English skills
• Good knowledge of Swiss labor law and social security
• Experience in collaborating on or managing HR-related administrative projects
• Very good organizational skills and a strong sense of order and structure
• Reliable, loyal, proactive, and approachable personality
• Strong service orientation and enjoyment of administrative tasks
• Language skills:
  German: stylistically confident in written and spoken language
  English: good knowledge
  French: an advantage
• High level of social competence and ability to work in a team
• Communicative, flexible, and loyal personality
• Independent, reliable, and responsible way of working
• High degree of discretion, accuracy, and commitment